In the prescription screen, you can build a liquid herbal combination mixture, and SimpleClinic will save the details of the combination and its costs.
Step 1: Select Add Item button at the bottom of the prescription -> search for and select the appropriate sized container, for example 100ml, 200ml or 500ml liquid herbal -> complete the prescription item dosing instructions as shown on the following window.
Please note: if you regularly prescribe more than one of the same size liquid herbal, please add separate containers for these, e.g. Liquid Herbal 200ml and Liquid Herbal 200ml (2). So that they can be differentiated when printing labels, ordering online, or sending to Ariya.
Step 2: When a liquid herbal container is selected, you will see the extra fields to add ingredients to complete, follow each point and image as below.
- type in each ingredient name -> select search -> type in the amount of mls for each ingredient next to it -> select add. Remember to select the right option, e.g. DISPENSARY items are for ordering from Ariya, other items can be selected if you are dispensing yourself or from another third party, hide any items you don't use to make selection easier.
- The Herbal Builder will display only the inventory items which have a product type of "Liquid Herbal" and container status set to "no" for ingredients. If your search function is not working correctly, a container or ingredient is not set up correctly - please check your latest inventory updates and contact [email protected] if you need assistance.
- repeat this step for each ingredient you wish to add -> ensuring the list and total at the top looks correct as you go -> select Confirm when you are finished.
Step 3: Preview or Share the prescription if required.
Step 4: Select Invoice Prescription if required
The configuration setting to sell at per ml or container price is found under Business Setup-> Your Clinic -> Invoice Settings.
If you charge per mL for each herbal, your invoice screen will look like the following. In this example, the Unit Price cost from the inventory item for each herb is multiplied by the Qty to give a total price for each herbal.
The invoice screen also allows you to enter the batch numbers and expiry dates for the selected herbs.
Please note: If you have recorded an order for the liquid herbs you are prescribing, the expiry and batch number will automatically come across from the order for the specified liquid herbs. This information comes up on the invoice it will be there the next time you prescribe the same herb.
If you charge per container, your invoice will look like the following. You can delete the herbal ingredients from the invoice ONLY if you are not tracking stock levels. The ingredients must remain on the invoice if you need to track stock levels.
